A pair of appointments were approved during the City of Vandalia’s Board of Aldermen meeting on Tuesday, July 10.
According to drafted city minutes, aldermen unanimously approved a measure to appoint Ami Kuntz as the Temporary City Clerk.
They also unanimously approved a measure to appoint Janie Pease as new Vandalia Housing Authority Commissioner.
Pease replaces Ruth Caldwell. The board made the decision to appoint a new commissioner at the request of Allen Chandler, with the Vandalia Housing Authority.
Analysis of the
Aldermen officially authorized a measure to get a Revenue Requirement Analysis of the Electric System for the City of Vandalia.
City Administrator Darren Berry told the group that approval would allow Toth and Associates to proceed with a Revenue Requirement Analysis of the Electric System at a cost not exceeding $5,000. This was done in 2013.
He also noted that the city’s electrical system is currently 2400v delta. The city eventually needs to upgrade to 4160v wye.
To get to where the city can make future decisions concerning the system, the city needs the current revenue and cost estimates. The analysis will help the city determine the future direction and funding availability for the system improvements.
Alderperson Teresa Wenzel asked what areas of the city would be taken care of first. City Administrator Berry responded by noting those listed as improvements one through seven and certain sections would be addressed after that.
North Oak St. Waterline Replacement
City Administrator Berry talked to the board about a Board of the Professional Service Agreement between the City of Vandalia and Poepping, Stone, Bach & Associates, Inc. (PSBA) for the North Oak St. Waterline Replacement Project.
The replacement of the waterline was unanimously approved for North Oak St. Heading north under Highway 54 and ending Page St., which are prioritized 1-2 in the owner supervised plan and costs $3,000.
City Administrator Berry also gave the board an option of the “Proposed Additional Service” for priority 3-7, which is along North Oak St. From Page St. to Missouri Ave.
The cost of the additional service is $4,000 for those priorities resulting in an overall total of $7,800. Alderman John Weiser reportedly asked if there is a long time lapse for the project and could the rest be done in five to 10 years. City Administrator Berry said it could but then it would need to be rebid.
Alderperson Debbie Hopke asked about paying for the project if there was enough money in the budget.
City Administrator Berry advised the board that there is around $175,000 to cover this project. Alderperson Hopke also asked if this agreement was just for the first blocks for all seven blocks. The city administrator then recommended for all seven blocks to be done at a total cost of $7,800.
Audrain County Eastern District Commissioner Winders told the board that the county has hired a new Emergency Management Director to replace Steven Shaw and will start his duties the next week.
City Administrator Berry informed the board that the temporary repair on the apron at the City Dam has been completed. The cost for the repair was a little more than $13,000, which came in under the estimated cost of $20,000-$25,000. The city will work with the engineer firm PSBA to determine what will need to done to the apron in the future. He also spoke about the clip seal project going on. Currently, they have 59 blocks already done and started having troubles with the spray truck but should be fixed later in the week or perhaps the next week. He then talked about the Audrain/Montgomery Community Health Assessment Partnership Survey that he is a part of. It’s a good thing for everyone to do. They can be picked up at City Hall and there is a drop of box at City Hall.
He discussed the MoDOT resurfacing project and informed the board that MoDOT will be doing the work at night when traffic is slower. He said MoDOT will have an official press release closer to time of work.
The Accounts Payable Report for June 2018 was approved.
The minutes for the June 12 meeting were approved.
During the Citizens to be Heard portion of the meeting, Francis Wilson thanked the city for fixing the manhole covering in a timely manner.
Commissioner Winders, also a member of the Vandalia Recreation Corporation, informed the board on how the YMCA was coming along. He also presented a hand out to the board showing an inside sketch of the building. He noted there are likely not many more updates to be given with completion nearing. He reminded the board that once completed, the YMCA will be open to all ages and that it will not affect the taxes of the community. No motion was needed.
City of Vandalia Financial Officer Sharon Myers informed the board, on behalf of City Clerk Karen Shaw, on the list of records that had been retained for a time period recommended and destroyed according to the State Municipal Record Manual. This was done back in June and just wanted the board to acknowledge this process. No motion or decision was needed.